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Services for depositors

We accept a wide range of archive collections for storage, preservation and public access.

If you have records you might want to pass on to us, please contact us at an early stage so we can make sure they fall within our collecting remit, and arrange an appointment for their transfer. If you arrive at the Record Office without an appointment, we may not be able to help you on that day.

Records can be transferred to us in a number of ways:

  • By gift - where records are donated and ownership passes to Derbyshire County Council. We prefer gifts because of the long-term resource implications of deposits. We also accept bequests.

  • On deposit - we may decide to accept records on indefinite loan. Depositors enter into an agreement with us about the management, use, retention and preservation of these archives. We don't normally accept deposits on a temporary basis.

  • By transfer - where records are those of a public body, including local schools.

We don't make any charge for looking after records that are donated to us. In some cases, however, we may charge for the costs involved in the surveying, transport, management, packaging, storage, cataloguing, indexing and conservation of deposits. In particular, we reserve the right to charge if records are deposited and then withdrawn again within 50 years.

For further information about our facilities and the terms of deposit please see our terms of deposits guide which is attached to this page.

Storage, preservation and conservation

Derbyshire Record Office is an accredited repository under the country wide Archive Service Accreditation scheme and our facilities meet all relevant standards. Our conservation team make sure records are properly protected and packaged, and carry out repair work where necessary.


After you transfer records to our custody, we will advertise them to researchers by adding summary details to our catalogue. Fuller cataloguing will follow, according to our priorities and the resources available.