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Secondary school appeals guidance

Derbyshire secondary school admission appeals guidance for parents.


If the school you wish your child to attend has been unable to offer your child a place, before deciding whether to appeal against this decision, you are advised to think about:

  • the school's policy for admitting students (published in 'How to apply for a place at secondary school – a guide for parents').
  • your reasons for wanting your child to attend the school and the strength of your case

Making an appeal

Appeal secondary school admissions

If you would prefer these notes in a different format, please contact the admissions and transport team, email or tel: 01629 537479 who will arrange for an appeal form and notes to be sent to you.

Forms for decisions notified on 1 March 2023 must be returned by 29 March 2023 and forms for decisions notified after that date should be made within 20 school days of receiving notification that your application was unsuccessful.

The following information may help you in completing your appeal form.

Preferred school

“The name of your preferred school” is the school of your choice to which admission has been refused.

Reasons for your choice

In completing “reasons for your choice of school” you should set out all the reasons for your appeal. You should think carefully about the original reasons you gave for wanting your child to attend the school and you can add more information if you want. It is important to reflect the views of your child in your submission.

Supporting documentation

If you wish to provide supporting documentation, information or evidence for your appeal, please email or for documents to support paper appeal forms, please send the documentation to:

Derbyshire County Council
Admissions and Transport Team
School Road
Whittington Moor
S41 8LJ 

For appeals for community and controlled schools any further evidence should be sent to the clerk to the panel no later than 6 calendar days before the hearing. For appeals for voluntary aided, academy and foundation schools you should check with the clerk to the panel on their deadline for the submission of further evidence. Information or evidence not submitted by the deadline might not be considered at the appeal. Written material and evidence must have been seen by all parties, so if it hasn’t been sent to the clerk in time to be included with the hearing papers, the panel must decide whether to consider it, taking into account its significance and the effect of a possible need to adjourn the hearing.

Before the appeal hearing

You will receive written notification of the date and arrangements for the hearing from the clerk to the appeal panel, at least 10 school days before the hearing, unless you have agreed to a shorter notice period.

The letter from the clerk will also tell you the deadline by which you must submit any further evidence you would like the panel to consider.  This deadline will be at least 6 calendar days before the hearing as indicated in 'making an appeal', to allow time for any late information submitted by yourself or the admission authority to be circulated to everyone involved in the appeal.

At least 7 calendar days before the hearing the clerk will send you, the admission authority and the panel members, copies of all the papers required for the hearing, including a written statement of how the school's admission policy has been applied in your child's case, the reasons for the admission authority's decision to refuse your child a place at the preferred school, a copy of your appeal form and any additional information or evidence you have sent.

The appeal panel

The panel which hears parents' appeals comprises a chair and at least 2 other members, and must include at least one lay member and one person who has experience in education. The panel is independent of the school and the admission authority (which, in the case of community and voluntary controlled schools is the local authority, in the case of voluntary aided and foundation schools is the school's governing body and in the case of academies is the academy trust) and has the power to overturn the decision to refuse a place for your child at the preferred school.

The appeal hearing

You are encouraged to attend the appeal hearing in order to hear and question the admission authority’s case, make your own case and clarify your written statement. You may, if you wish, be represented at the meeting by someone else, or accompanied by a friend. If you don’t attend, the hearing may go ahead in your absence, and be decided on the written information submitted.

How the panel reaches its decision

The panel must follow a 2-stage process.

First, the panel must consider whether the school’s published admission arrangements and the co-ordinated admission arrangements comply with the mandatory requirements set out in statute and in the School Admissions Code, and whether these arrangements have been correctly and impartially applied to your child.

The panel must also consider whether the admission of additional children at your preferred school would prejudice the provision of efficient education or the efficient use of resources. At this stage the characteristics and circumstances of the particular child are not usually relevant. The onus is on the admission authority to prove its case.

The panel must consider a number of factors which may include:

  • what effect an additional admission would have on the school in the current and following academic years
  • whether any changes have been made to the school's physical accommodation or organisation since an admission number was set
  • the impact of the locally agreed fair access protocol (for unplaced and vulnerable children)
  • the impact on the organisation and size of classes, the availability of teaching staff and the effect on children already at the school

If yours is the only appeal being heard for the school in question, and the panel is not satisfied that there would be such prejudice, or finds that the admission arrangements were not correctly applied, the panel must allow your appeal. Where the panel decides that the admission of an additional child would cause prejudice, it must go on to the second stage.

At the second stage, the panel must balance the prejudice to the school against your individual case. It must take into account your reasons for expressing a preference for the school, including what the school can offer your child that other schools cannot.

When there are a number of appeals relating to one school, the panel must not compare individual cases. However, once the panel has made its decisions in individual cases, if it finds more cases would be upheld than the school can admit, it must then compare the cases and uphold only the strongest. If a certain number of children could be admitted without causing prejudice, the panel must uphold the appeals of at least that number of children.

Further information

The clerk to the appeal panel will send you full details about the appeals procedure when writing to give you a date for the hearing.

If you have any questions about school admission appeals or about completing the appeals form, please email

If you wish to access independent advice or information on school admissions or appeals you can contact the Children's Legal Centreor by ringing the advice line, tel: 0300 330 5485.

If you complete an online appeal form, you will receive an online acknowledgement that your appeal has been submitted together with a PDF document of your completed appeal form.

Paper forms will be acknowledged within 7 working days.

If you decide to complete a paper appeal form, please return as follows.

Appealing for a place at a Derbyshire community or controlled school

Return the form to:

Derbyshire County Council
Admissions and Transport Team
School Road Off Sheffield Road
Whittington Moor
S41 8LJ

Tel: 01629 537479

Appealing for a place at a Derbyshire voluntary aided, academy or foundation school

You may also return your form to the admissions and transport team at the address mentioned in the previous section and we will forward your form to the school.

Or you can contact the school you are appealing to for further information.

Appealing for a place at a school outside of Derbyshire (this includes schools in Derby City)

Do not complete the Derbyshire appeal form but contact the local authority that maintains the school. The addresses and telephone numbers of neighbouring local authorities are given in 'How to apply for a place at secondary school – a guide for parents', or you can email, or tel: 01629 537479.