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Emergency planning privacy notice

Our privacy notice for our emergency planning and response procedures.

We're committed to protecting your personal data and ensuring that it is processed fairly and lawfully. Information you provide to us will be processed in accordance with the General Data Protection Regulations, the Data Protection Act 2018 and any subsequent legislation.

The data that we process may be your name, job title, telephone number, address and email address and will be used in connection with our emergency planning procedures and included in documents which support this process. In certain circumstances we may be required to process more sensitive information, known as special category data. This may include for example, details of special needs, disabilities, religion or ethnic origin as relevant to our emergency response procedures.

Purpose of processing

The information provided will only be processed for the purpose of our emergency planning and response procedures. It will not be processed for any other purpose. The legal basis for processing is Legal Obligation, Art 6(1) (c) - Processing is necessary for compliance with a legal obligation to which the controller is subject, section 2 of the Civil Contingencies Act 2004.

Who receives the information

This information will only be shared with other relevant organisations and partner agencies for the purpose of emergency planning and response. It will not be shared with any other third parties unless required by law. The information provided will not be used for marketing purposes or to take any automated decisions.

How long we keep the information

The information provided will be kept in accordance with our retention policy.

How the information will be kept secure

We are committed to protecting personal data and have data policies and procedures in place to ensure that it is safeguarded.

Your rights

Should you wish to raise any concerns about how we have processed your personal data you can contact the data protection officer, email: or write to:

Data Protection Officer
Derbyshire County Council
County Hall

You also have the right to contact the Information Commissioner.

For further information on how we process personal data, please contact the data protection officer, email:

If you're unable to access the internet or would like a copy of this information in a different format, please contact the emergency planning team email: or tel: 01629 538364.