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Emergency planning volunteers privacy notice

Our privacy notice for our emergency planning volunteers.

We are committed to protecting your personal data and ensuring that it is processed fairly and lawfully. Information you provide to us will be processed in accordance with the General Data Protection Regulation, the Data Protection Act 2018 and subsequent legislation.

The data that we process may be your name, postal address, telephone number, and email address.

Purpose of processing

The information provided will only be processed for the purpose of our emergency planning and response procedures. It will not be processed for any other purpose. The legal basis for processing is Legal Obligation, Art 6(1) (c) – Processing is necessary for compliance with a legal obligation to which the controller is subject under section 2 of the Civil Contingencies Act 2004.

We will ask to check whether you have a criminal record using the Disclosure and Barring Service (DBS). This will be processed through our Human Resources department.

Who receives the information

This information will only be shared with our officers and the volunteer management teams for the purpose of running the emergency planning volunteer teams. If your volunteering is arranged by us in co-operation with another organisation (for example, the Volunteer Partnership), we may share some of your information with them. It will not be shared with any other third parties unless required by law. The information provided will not be used for marketing purposes, or to take any automated decisions.

How long we keep the information

The information provided will be kept in accordance with our retention policy.

How the information will be kept secure

We are committed to protecting personal data and have policies and procedures in place to ensure that it is safeguarded. Further information on our data policies and proceduresis available.

Your rights

Should you wish to raise any concerns about how we have processed your personal data you can contact the data protection officer, email: or write to:

Data Protection Officer
Derbyshire County Council
County Hall

You also have the right to contact the Information Commissioner.

For further information on how we process personal data, please contact the data protection officer, email:

If you'd like a copy of this information in a different format, please email: or tel: 01629 538364.