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Information for managers

Managers are key to us ensuring we carry out our duty of care to employees and that resources are spent wisely.


As an employer we have a duty of care to our employees when we ask them to travel to undertake the council’s business. You must make yourself and any staff you have aware of our occupational road risk policy and guidelines. This applies to grey and core fleet users.

It’s statutory that managers check employees' driving licence, motor insurance, MOT (if required) and vehicle details on an annual basis or more frequently if the employee has penalty points as determined in the management of occupational road risk policy and transport code of practice.

Managers can already create a report in SAP Workplace Business Warehouse to analyse the travel and subsistence claims of their staff.

Smarter Travel Board reps can also monitoring mileage at a departmental and service level to ensure appropriate journeys are being made.