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Records management

Records management relates to the control of records, regardless of format, from their creation to either their destruction or transfer to the record office for permanent preservation. 


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The aims of the council’s record management policies and procedures are to ensure that:

  • we create and retain no more records than are necessary

  • we comply with legal requirements in respect of our records.

  • our records are managed efficiently and effectively.

The authority employs a Records Manager who is responsible for developing the corporate records management framework and also seeks to offer advice on all aspects of record keeping.

The Records Manager is available to assist with records management needs or problems.

Records management projects

The following projects are currently in progress or about to begin:

  • Consultation on Derbyshire County Council’s records management policy and records disposal policy.

  • Departmental records management mapping exercise.

  • Evaluation of records retention and disposal schedules.

  • Guidance on electronic document and records management systems.

If you have any questions concerning these projects, please contact the Records Manager on 01629 539203 or at record.office@derbyshire.gov.uk.