Protocol 9 should be used where there is a material changes to an existing contract.
Material changes to contracts occur when the initial drafting of the requirement was imprecise, the long-term need was not fully explored, or alternatively where new unforeseeable circumstances occur.
In these instances you should take advice from legal and financial services via a business case with a risk assessment to seek approval from the chief financial officer and the director of legal services.
|Spend type||Spend type: Material changes to contracts
|Process required||Submission of a business case including a risk assessment to the chief financial officer and the director of legal services for approval|
|Minimum advertising required||None|
|Contracting requirements||Contact the chief financial officer and the director of legal services for advice|
|Award of contract|
Below £100,000 - strategic director in conjunction with the chief financial officer and director of legal services
Our approval procedures for all contracts (including works and light touch regime projects) are based on the OJEU threshold for goods and services.
Report templates are available on the award and bidder notification page
|Notification of supplier|
Formal notification in writing.
|Publication of award||The award of contract must be published as follows:
|Inclusion on SAP||Update of the catalogue and the contract database.|
The following documents are in Word format. You will need a Word viewer installed on your computer in order to open these files.