Protocol 9

Protocol 9 should be used where there is a material changes to an existing contract.


Material changes to contracts occur when the initial drafting of the requirement was imprecise, the long-term need was not fully explored, or alternatively where new unforeseeable circumstances occur.

  • In these instances you should take advice from legal and financial services via a business case with a risk assessment to seek approval from the director of finance and the director of legal services.
Protocol 9 specification
Details
Spend typeSpend type: Material changes to contracts
Process requiredSubmission of a business case including a risk assessment to the director of finance and the director of legal services for approval
Minimum advertising requiredNone
Contracting requirementsContact the director of finance and the director of legal services for advice
Award of contract
Below £20,000 - strategic director
£20,000 - OJEU threshold for goods and services - cabinet member
Above the OJEU threshold for goods and services - cabinet 

Please note the Council's approval procedures for all contracts (including works and light touch regime projects) are based on the OJEU threshold for goods and services.
Notification of supplierFormal notification in writing.
Publication of awardThe award of contract must be published as follows:
Inclusion on SAPUpdate of the catalogue and the contract database.

Related documents

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