Protocol 9 should be used where there is a material changes to an existing contract.
Material changes to contracts occur when the initial drafting of the requirement was imprecise, the long-term need was not fully explored, or alternatively where new unforeseeable circumstances occur.
- In these instances you should take advice from legal and financial services via a business case with a risk assessment to seek approval from the director of finance and the director of legal services.
|Spend type||Spend type: Material changes to contracts
|Process required||Submission of a business case including a risk assessment to the director of finance and the director of legal services for approval|
|Minimum advertising required||None|
|Contracting requirements||Contact the director of finance and the director of legal services for advice|
|Award of contract|
Below £20,000 - strategic director
£20,000 - OJEU threshold for goods and services - cabinet member
Above the OJEU threshold for goods and services - cabinet
Please note the Council's approval procedures for all contracts (including works and light touch regime projects) are based on the OJEU threshold for goods and services.
|Notification of supplier||Formal notification in writing.
|Publication of award||The award of contract must be published as follows:
|Inclusion on SAP||Update of the catalogue and the contract database.|
The following documents are in Word format. You will need a Word viewer installed on your computer in order to open these files.