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Protocol 8

Protocol 8 should be used where there is a sole supplier in the market who can fulfil the requirement.

There are times when for compatibility or market reasons a supplier is the only source of a service, component or software, or is in a unique supply position

Protocol 8 specification
Spend type Sole supplier.
Process required Due to the risks inherent in a sole supplier relationship you are required to submit a business case to the chief financial officer and the director of legal services to justify the use of a sole supplier.
Minimum advertising required

None, however, where the requirement is above the Official Journal of the European Union (OJEU) threshold, the award should be published on OJEU (via Achilles).

Details of the current thresholds can be found on the planning a procurement page.

Contracting requirements The formal best value process and contract terms and conditions must be approved by the chief financial officer and the director of legal services.
Award of contract

Below £100,000 - strategic director .
£100,000 - OJEU threshold for goods and services - cabinet member.
Above the OJEU threshold for goods and services - cabinet.

Our approval procedures for all contracts (including works and light touch regime projects) are based on the OJEU Threshold for goods and services.

Report templates are available on the award and bidder notification page.

Notification of bidders Formal notification in writing.

Template letters are available on the award and bidder notification page.

Publication of award
  • Source Derbyshire
  • OJEU if the value of the contract is above the OJEU threshold
  • Contract Finder (via the Due North portal for contracts above £25,000)
  • departmental contract database
Inclusion on SAP MD4 form plus published catalogue (where possible) and contract detail.