Protocol 8 should be used where there is a sole supplier in the market who can fulfil the requirement.
There are times when for compatibility or market reasons a supplier is the only source of a service, component or software, or is in a unique supply position
|Spend type||Sole supplier|
|Process required||Due to the risks inherent in a sole supplier relationship you are required to submit a business case to the chief financial officer and the director of legal services to justify the use of a sole supplier.|
|Minimum advertising required||None, however, where the requirement is above the Official Journal of the European Union (OJEU) threshold, the award should be published on OJEU (via Achilles).
Details of the current thresholds can be found on the planning a procurement page.
|Contracting requirements||The formal best value process and contract terms and conditions must be approved by the chief financial officer and the director of legal services.|
|Award of contract|
Below £100,000 - strategic director
Report templates are available on the award and bidder notification page
|Notification of bidders|
Formal notification in writing.
|Publication of award|
The award of contract must be published as follows:
|Inclusion on SAP||MD4 form plus published catalogue (where possible) and contract detail|
The following documents are in Word format. You will need a Word viewer installed on your computer in order to open these files.