Protocol 6

Protocol 6 should be used for expenditure between £20,000 and the Official Journal of the European Union (OJEU) threshold which is considered to be of a low risk to the Council. 


Protocol 6 specification
Details
Spend typeAll expenditure between £20,000 and the OJEU threshold which is considered to be of a low risk.
  • Risk assessments must be properly documented at the time they are undertaken
  • Details of the current thresholds can be found on the planning a procurement page
Process requiredFormal quotation advertised through Source Derbyshire (opens in a new window). The quotation documentation should be proportionate to the requirements of the procurement
Minimum advertising requiredSource Derbyshire (opens in a new window) (opens in a new window) and contracts finder (over £25,000) via Due North
Minimum contracting requirementsAn award letter as agreed with the director of legal services
Award of contract
£20,000 - OJEU threshold for goods and services - strategic director
Above the OJEU threshold for goods and services - cabinet 

Please note the council's approval procedures for all contracts (including works and light touch regime projects) are based on the OJEU threshold for goods and services.
Notification of biddersFormal notification in writing.
Publication of awardThe award of contract must be published as follows:
Inclusion on SAPInclusion on SAP - MD4 form plus published catalogue (where possible) plus contract detail.

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