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Protocol 5

Protocol 5 should be used for all expenditure between £25,000 and the Official Journal of the European Union (OJEU) threshold which is considered to be of a high risk.


This process requires a formal tender process using the eTendering system, Due North.

Due to the process being a high risk a formal contract is required and must be developed in conjunction with legal services which safeguards us against risk. All risk assessments must be properly documented.

Protocol 5 specification
  Details
Spend type All expenditure between £25,000 and the Official Journal of the European Union (OJEU) threshold which is considered to be of a high risk to us.

Details of the current thresholds can be found on the planning a procurement page.

Process required Formal tender through the eTendering portal - Due North.
Minimum advertising required Source Derbyshire and the Contracts Finder (over £25,000) via Due North.
Contracting requirements Our terms and conditions or other form of contract, approved by the director of legal services, as appropriate.
Award of contract

£25,000 to £100,000 -strategic director.
Above £100,000 - OJEU threshold for goods and services - cabinet member.

Our approval procedures for all contracts (including works and light touch regime projects) are based on the OJEU threshold for goods and services.

Report templates are available on the  award and bidder notification page.

Notification of bidders

Formal notification in writing.

Template letters are available on the award and bidder notification page.

Publication of award The award of contract must be published as follows:
  • Source Derbyshire
  • Contracts Finder (via the Due North portal)
  • departmental contracts database
Inclusion on SAP MD4 form plus published catalogue (where possible) plus contract detail.