Protocol 5

Protocol 5 should be used for all expenditure between £20,000 and the Official Journal of the European Union (OJEU) threshold which is considered to be of a high risk.


This process requires a formal tender process using the eTendering system, Due North.

Due to the process being a high risk a formal contract is required and must be developed in conjunction with legal services which safeguards us against risk. All risk assessments must be properly documented.

Protocol 5 specification
Details
Spend typeAll expenditure between £20,000 and the Official Journal of the European Union (OJEU) threshold which is considered to be of a high risk to us
Process requiredFormal tender through the eTendering portal - Due North
Minimum advertising requiredSource Derbyshire (opens in a new window) and the Contracts Finder (over £25,000) via Due North
Contracting requirementsA contract approved by the director of legal services
Award of contract
£20,000 - OJEU threshold for goods and services - cabinet member
Above the OJEU threshold for goods and services - cabinet 

Please note the council's approval procedures for all contracts (including works and light touch regime projects) are based on the OJEU threshold for goods and services.
Notification of biddersFormal notification in writing.  
− Template letters are available on the award and bidder notification page
Publication of awardThe award of contract must be published as follows:
Inclusion on SAPMD4 form plus published catalogue (where possible) plus contract detail

Related documents

The following documents are in Portable Document Format (PDF). You can download software to view PDF documents for free from the Adobe website (opens in a new window)

The following documents are in Word format. You will need a Word viewer installed on your computer in order to open these files.

The following documents are in Excel format. You can download software to view Excel documents for free from the Excel viewer page (opens in a new window) of the Microsoft website.