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Protocol 10

Protocol 10 should be used to extend a contract beyond the original award period or indicated spend.


Any extension of a contract above the advertised threshold expenditure or beyond the original contract award period exposes us to the risk of challenge and advise should be sought from the chief financial officer and the director of legal services.

Protocol 10 specification
  Details
Spend type The extension of a contract beyond the original award period or indicated spend.

Details of the current thresholds can be found on the planning a procurement page.

Process required Due to the risk of a challenge it is necessary to submit a business case including a risk assessment to the director of finance and the director of legal services for approval.
Minimum advertising required None.
Contracting requirements Formal best value process and contract terms and conditions approved by the chief financial officer and the director of legal services.
Award of contract
Below £100,000 - strategic director in conjunction with the chief financial officer and director of legal services.
£100,000 - OJEU threshold for goods and services - cabinet member.
Above the OJEU threshold for goods and services - cabinet.

Our approval procedures for all contracts (including works and light touch regime projects) are based on the OJEU threshold for goods and services.

Report templates are available on the  award and bidder notification page.

Notification of bidders Formal notification in writing.

Template letters are available on the award and bidder notification page.

Publication of award The award of contract must be published as follows:
  • Source Derbyshire
  • OJEU if the value of the contract is above the OJEU threshold
  • Contract Finder (via the Due North portal) for contracts above £25,000
  • departmental contract database
Inclusion on SAP Update of the contract database.