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Protocol 1

Protocol 1 should be used in all procurements for contracts that are above the relevant OJEU threshold (including establishing frameworks and dynamic purchasing systems).


Protocol 1 specification
  Details
Spend type All contracted expenditure including contracts, frameworks and dynamic purchasing systems.

Details of the current thresholds can be found on the planning a procurement page.

Process required Tender through the eTendering portal Due North.
Minimum advertising required OJEU (via Achilles), plus Source Derbyshire and contracts finder (via the Due North portal).
Contracting requirements A contract approved by the director of legal services.
Award of contract

Cabinet.

Report templates are available on the  award and bidder notification page.

Notification of bidders

Formal notification in writing.

Template letters are available on the award and bidder notification page.

Publication of award The award of contract must be published as follows:
  • OJEU (via Achilles)
  • Source Derbyshire
  • Contracts Finder (via the Due North portal)
  • departmental contracts database
Inclusion on SAP MD4 form plus published catalogue (where possible) plus contract detail.