If you require guidance or up to date documents related to this protocol please contact the relevant category leads in County Procurement as follows:
Protocol 1 should be used in all procurements for contracts that are above the relevant OJEU threshold (including establishing frameworks and dynamic purchasing systems).
Protocol 1 should be used to procure where we do not have an established purchasing arrangement (such as a contract or framework) for the goods, services or works required.
Protocol 1 specification
All contracted expenditure including contracts above threshold, excluding non-Derbyshire County Council frameworks and dynamic purchasing systems.
Details of the current thresholds can be found on the planning a procurement page.
Tender through the eTendering portal Due North.
Minimum advertising required
Find a Tender Service (FTS) if above the relevant threshold (via the ProContract/Due North portal), plus Source Derbyshire and contracts finder (via the ProContract/Due North portal).
A contract approved by the director of legal services.
Award of contract
Procurements approved in the departmental service plan: strategic director
Procurements not approved in the departmental service plan: threshold to £500,000: Cabinet member
Above £500,000: Cabinet
Notification of bidders
Formal notification in writing.
Publication of award
The award of contract must be published as follows:
- Find a Tender Service (FTS) if above the relevant threshold
- Source Derbyshire
- Contracts Finder (via the ProContract/Due North portal)
- departmental contracts database
Inclusion on SAP
MD4 form plus published catalogue (where possible) plus contract detail.