If you do need to travel for work, before you jump in the car could you consider travelling in a different way?
In some areas could you consider walking to a nearby office instead of taking the car? For example in Matlock, Chesterfield and Ripley our office sites are located relatively close together. If you can walk, there are no parking problems and you'll burn off some calories too!
Did you know that if you use your own bike for work journeys you can claim 20 pence per mile? Some of our council sites also have dedicated cycle parking.
If you're considering buying a bike then take a look at our salary sacrifice Cycle to Work Scheme, which enables employees to make savings on bikes and equipment and the council to make savings on National Insurance contributions (but you then can't claim for work journeys on your bike).
If you don't already have your own bike and you are based at County Hall you can use one of the pool bikes. More information from the Sustainable Travel Team on 01629 538156.
Many parts of the county have good public transport links. Check the journey planner to see if you could get around by bus or train.
Did you know that you can use pre-purchased bus tickets on some routes? Contact the Sustainable Travel Team on 01629 538156 for more information.
If you're going to the major towns or cities, then rail travel is usually the best option and is often cost-effective if you book early, on specific trains and only use open return tickets if absolutely necessary.
Some departments already have a small number of dedicated pool cars for use by certain groups of staff - employees with access to these should always seek to use these before using their own vehicle.
For journeys of more than 110 miles (round trip) staff should use a hire car (unless they have an adapted vehicle) - it's usually more cost effective than paying mileage.
If after all the alternatives, you really do have to use your own vehicle consider:
- Journeys should always be pre-approved by your manager.
- Am I taking the most direct route?
- You must have a valid driving licence.
- That your vehicle is roadworthy with a current MOT (if required).
- You must have a valid motor insurance policy which covers you for business use.
It helps with budget monitoring if mileage claims are submitted on a monthly basis. You should give full details of every journey (not just a monthly summary) for audit, authorisation and monitoring purposes.