Records Management Service
Records management relates to the control of records, regardless of format, from their creation to either their destruction or transfer to the record office for permanent preservation.
The aims of the council’s record management policies and procedures are to ensure that:
- We create and retain no more records than are necessary.
- We complies with legal requirements in respect of its records.
- Our records are managed efficiently and effectively.
The authority employs a records manager who is responsible for developing the corporate records management framework and also seeks to offer advice on all aspects of record keeping.
The records manager is based in the Derbyshire Record Office because this office has responsibility both for the historic records of the council and for advice on records management for the wider community.
The records manager is available to assist with records management needs or problems.
Records management projects
The following projects are currently in progress or about to begin:
- Consultation on Derbyshire County Council’s records management policy and records disposal policy.
- Departmental records management mapping exercise.
- Evaluation of records retention and disposal schedules.
- Guidance on electronic document and records management systems.
If you have any questions concerning these projects, please contact the county archivist:
Tel: 01629 580000 ext 59201.
Management and safekeeping of parish records
Each year Derbyshire Record Office runs special events for parish councils and meetings. The purpose of these events is to show parish officers the facilities available at the Record Office for archives and to assist in the safekeeping of current and semi-current material by giving advice on best practice in records management. There is also be a question and answer session for specific queries about transferring, managing and storing records.
The 2008 Parish Day will take place on Tuesday 20 May. You can choose from of one of two free sessions, either 10am to 12 noon or 2pm to 4pm. Limited car parking is available at the Record Office which is also accessible for disabled people. A maximum of two places can be reserved for each council. Further details can be found in the more information section of this page.
The documents are available in Portable Document Format (PDF). You can download the PDF software for free if it isn't available on your computer. Download Adobe Reader (opens in a new window) or visit our PDF information page to find out more about accessing PDF files.
